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NOTICE OF SPECIAL MEETING

HA:ṢAÑ PREPRATORY AND LEADERSHIP SCHOOL

1333 E. 10th St, Tucson, AZ 85719

Monday, May 13, 2024 - 5:30 pm

Pursuant to Arizona Revised Statutes (A.R.S.) § 38-431.02, notice is hereby given to the members of the Ha:ṣañ Educational Services (the “Board”) and to the general public that the Board will hold a meeting, open to the public, on Monday, May 13, 2024 at 5:30 p.m. Pursuant to A.R.S. § 38-431.02(H), the Board may discuss and take action concerning any matter listed on the agenda. Pursuant to A.R.S. § 38-431.03(A)(2), the Board may vote to convene in executive session, which will not be open to the public, for discussion or consideration of records exempt by law from public inspection. Pursuant to A.R.S. § 38-431.03(A)(3), the Board may vote to convene in executive session, which will not be open to the public, for legal consultation and advice concerning any item on the agenda. REMINDER: As required by Open Meeting Law, please refrain from engaging in conversations, texts, emails and other forms of communication with individual board members. All questions, comments, deliberations and decisions should be stated to the public body as a whole.

AGENDA

A. CALL TO ORDER
B. ROLL CALL
C. WELCOME
D. APPROVAL OF MINUTES = April 8, 2024 - Regular Session

E. REVIEW AND APPROVAL OF AGENDA
F. REPORTS: A.R.S. §38-431.02 (K) provides that "the chief administrator, presiding officer or a member of the public body may present a brief summary of current events. The public body does not propose, discuss, deliberate or take legal action at that meeting on any matter in the summary unless the specific matter is properly noticed for legal action."
     1. HPLS PRINCIPALS REPORT
           a. HPLS Events
           b. Update on school environment
     2. HPLS DIRECTORS REPORT

           a. Transportation

           b. Audit FY22-23 
G. CALL TO THE PUBLIC – Presenters must state their name. 3-5 minute presentation. Per AZ Open Meeting Law - If a speaker raises an issue that is not on the agenda, board members may not discuss the matter with the speaker or among themselves. However, at the conclusion of an open call to the public, a Board member “may respond to criticism, may ask staff to review a matter, or may ask that a matter be put on a future agenda.” Personal or disparaging remarks about staff, students, or administrators are prohibited.
H. NEW BUSINESS:
     1. Executive Session for Legal Advice (A.R.S. Sec. 431.03(A)(3)) – Udall representative to answer Board member questions of                         Governing Board conflict of interest.

      2. Review and possible action on the Governing Board conflict of interest.

      3. Review, discussion, and possible approval of Revised FY24 budget.

      4. Review, discussion, and possible approval of B. Luetters to be removed as authorized signer of the Plan’s service for 401K.

      5. Review, discussion, and possible approval of R. Aranda to be the authorized signer for purposes of communicating with the                      Plan’s service providers effective May 8, 2024.

      6. Review, discussion, and possible approval of HPLS 2024-2025 academic calendar.

      7. Review, discussion, and possible approval of Bell schedule 2024-2025 school year.

      8. Review, discussion, and possible approval of ADT Security.

      9. Review, discussion and possible approval of Verkada Quote.

    10. Review, discussion and possible approval of Payroll system.

    11. Review, discussion, and possible approval of PTO/Sick Policy.

    12. Review, and discussion of Executive Director evaluation SY 2023-2024.
I. RECURRING BUSINESS:
     1. Review, discussion, and possible approval of HPLS Job descriptions.
     2. Review, discussion, and possible approval of changes of HPLS Governing Board
          a. By-Laws.
          b. members
     3. Ha:sañ Updates – Overview of school happenings and environment.
          a. Student Data

          b. Employee evaluations
          c. Employee/Student Handbook
     4. Review, discuss, and possible action on HPLS personnel.
          a. Employee conduct
          b. Classroom sanitation
          c.  Employee contracts for 2024-2025 school year.

Notice: The Governing Board may vote to go into executive session pursuant to A.R.S. §38-431.03(A)(1). Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation...
    5. Review, discuss, and possible action on student(s) up for admission, discipline, and/or possible expulsion.

(Executive Session=A.R.S.15-843, The meeting and any action concerning discipline are not subject to the open meeting law and is not open to the public.)
J. ANNOUNCEMENTS
• Next Meeting will be held on June 10, 2024 at 5:30 p.m. at HPLS. (1333 East 10th Street, Tucson AZ, 85719).
This Notice and Agenda was posted to www.hasanpr-ep.org and on the front door of the school on 5/10/2024 at 9:00 AM.

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